Conference Travel Grants

The Graduate School of Arts and Sciences and the Department of Political Science offer grants to support travel by M.A. and Ph.D. students who present papers at professional meetings and conferences.

Types of expenses funded

Both the GSAS and the department conference travel grants reimburse students for registration, transportation, and lodging costs associated with presenting papers at professional meetings and conferences. 

Eligibility

Students in the freestanding M.A. program are eligible for both the GSAS and the department travel grants with the approval of a faculty member at the time of application.

Students may apply for a department travel grant only after applying for a GSAS travel grant.

First-year Ph.D. students may apply for a department travel grant with the approval of a faculty member at the time of application. First-year Ph.D. students are not eligible to receive a GSAS travel grant.

Second- and third-year students are eligible for both the GSAS and the department travel grant with the approval of a faculty member at the time of application.

Students may apply for a department travel grant only after applying for a GSAS travel grant.

Students who have received the M.Phil. may apply for both the GSAS travel grant and the department travel grant through their seventh year or through their sixth year if they have received advanced standing. The GSAS grant provides up to $500 contributed on a matching basis (up to $250 from GSAS and up to $250 from the department). The department travel grant provides up to $750, including matching contributions to the GSAS travel grant.

Students may apply for a department travel grant only after applying for a GSAS travel grant.

Students are eligible to receive no more than one GSAS travel grant per fiscal year (July 1-June 30) but may apply for additional department travel grants in the same year in order to present additional papers at additional meetings or conferences or to present a job-market paper at multiple conferences. 

The department will grant up to $750 per student per year, including the department's matching contribution to a GSAS travel grant.

Ph.D. students on the job market may apply for department travel grants of up to $1,000 to attend the APSA Annual Meeting in the year in which they go on the market, even if they are not presenting a paper or poster.

Students may receive a conference travel grant to present a given paper at only one meeting or conference unless the paper is a job-market paper.

Coordination of GSAS and department travel grants

Eligibility for GSAS travel grants is always applied before eligibility for department grants. Department grants reimburse expenses remaining after the GSAS grant has been awarded, and reimburse all expenses if a student is not eligible for a GSAS grant.

Examples

I. Student presents a paper at the APSA Annual Meeting and incurs expenses of $1,000.  A GSAS Conference Travel Grant is awarded. GSAS provides $250 and the department provides $250 in matching funds.  A Department Travel Grant is also awarded; it provides $500 for reimbursement of expenses.

Total GSAS award: $250
Total department award: $750.

2. Student presents a paper at the ISA Annual Convention and incurs expenses of $350. A GSAS Travel Grant is awarded.  GSAS provides $175 and the department provides $175 in matching funds.

Total GSAS award: $175
Total department award for this trip: $175.

Later in the year, student presents a different paper at the MPSA Conference and incurs expenses of $575.  A Department Travel Grant is awarded; it provides $575 for reimbursement of expenses.

Total department award for this trip: $575
Total department award for fiscal year: $750

Application procedures

Complete the GSAS Conference Travel Grant application and attach copies of receipts (not the originals themselves) or estimates of expenses, and evidence of participation in the conference in the form of a letter of invitation or a copy of the conference program, for example.

Submit all materials to the Director of Academic Administration and Finance within the following time frames:

  • June 15-25: For conferences occurring between May 20 and August 31
  • October 15-25: For conferences occurring between September 1 and December 31
  • February 15-25: For conferences occurring between January 1 and May 19

Department approval of applications for GSAS grants does not imply or guarantee GSAS approval. 

When grants are approved, receipts must be submitted to the Financial Assistant within ten days of return from the completed trip.

All receipts for a given trip must be submitted simultaneously and accompany the same application. 

M.A. and Pre-M.Phil. students

Complete a department travel grant application and attach copies of original receipts (not the originals themselves) or estimates of expenses, and evidence of participation in the conference in the form of a letter of invitation or a copy of the program, for example. Submit all materials to the Director of Academic Administration and Finance within the following time frames:

  • June 15-25: For conferences occurring between May 20 and August 31
  • October 15-25: For conferences occurring between September 1 and December 31
  • February 15-25: For conferences occurring between January 1 and May 19

Only one department application can be submitted per trip, and all receipts for that trip must be submitted together. 

M.Phil. students

Complete a department travel grant application and attach copies of original receipts (not the originals themselves) or estimates of expenses and evidence of participation in the conference in the form of a letter of invitation or copy of the program, for example. Submit all materials to the Director of Academic Administration and Finance within the following time frames:

  • June 15-25: For conferences occurring between May 20 and August 31
  • October 15-25: For conferences occurring between September 1 and December 31
  • February 15-25: For conferences occurring between January 1 and May 19

Only one department application can be submitted per trip, and all receipts for that trip must be submitted together.